CHANGING OFFICES OR OTHER MEMBER INFO? HELP US HELP YOU….USE THIS CHECKLIST!

We need help from broker/managers and from our members whenever a member changes offices. Members are sometimes inconvenienced due to some detail being overlooked. So if you are changing offices or have an associate, who is changing offices, please use this quick checklist:

 1. CONTACTS AND MAIL
Make sure there is an arrangement for notifying all of your contacts of your new address and arrange with your old office to forward your mail. Contact the Membership Department at CCAR (972/618-3800) for a Agent Status Change/Transfer Form.

2. OLD BROKER
A. Complete the Agent Status Change/Transfer Form  to “remove” licensee (if agent is already a CCAR member) and fax or mail to CCAR. If ATS is notified of the termination by the 25th day of the last month of the quarter, MLS fees will not be due for the following quarter.
B. Submit a copy of the Agent Status Change/Transfer Form to your keycard provider. If your provider is CCAR, this step is not necessary.
C. Submit TREC Termination Form to the Texas Real Estate Commission.
D. Follow up on the TREC website or by phone 1-800-873-9155 to ensure they received the Termination Form.

3. NEW BROKER
A. New licensees must go to CCAR at 6821 Coit Rd, Plano at 10 a.m; 1:00 p.m. or 3:00 p.m. Monday - Thursday to sign up.
B. Complete the CCAR/ATS Agent Status Change/Transfer Form to “add” licensee (if agent is already a CCAR member) and indicate access level for MLS. Be sure to include new e-mail address, if applicable.
C. Submit a copy of the Agent Status Change/Transfer Form  to your keycard provider. If your provider is CCAR, this step is not necessary.
D. Submit the TREC Salesman’s Sponsorship Form to the Texas Real Estate Commission with a $20 fee.
E. If the MLS provider is an Association other than ATS (CCAR MLS) you must join their MLS and pay fees to them.

4. TRANSFER OF LISTINGS
If the salesperson is transferring any listings, complete the CCAR Listing Transfer Form or submit a statement from their old broker releasing the listings and the new broker accepting the listings must accompany their Agent Status Change/Transfer Form. Please include the MLS# and property address on this statement.

5. FOR CHANGE OF PERSONAL INFORMATION ONLY
If you are changing your e-mail address, home address, contact telephone numbers, etc., please include your real estate license number with your noted changes and fax that information to CCAR at (972/491-3180) or e-mail Jill Rasco. CCAR will notify the Texas Association of REALTORS® and the National Association of REALTORS® of your changes and/or transfer.

Please remember if you are transferring to a broker that uses a different MLS provider, in order to avoid additional fees transfer at the end of a quarter. MLS fees are not refundable nor transferable from one provider to another.

THANKS FOR HELPING US HELP YOU!